Issuing a passport is largely a documentation exercise. A neat, consistent set of proofs means faster processing and fewer callbacks. Below is a comprehensive, real-world checklist for first-time applications, renewals, minors, NRIs, government employees, name changes, and more—plus pro tips to avoid common mistakes.
Identity proof binds your name and photograph to a government-recognized document. Common options: Driver’s License, SIN, Health Card, existing Canadian passport. Ensure all spellings match your application.
Provide recent, legible proofs showing your name and current address.
Birth Certificate from a provincial/municipal authority is the gold standard. Ensure names match exactly.
Use standard IDs plus pension/government documents; originals + self-attested copies required.
| Situation | Extra Documents | Tip |
|---|---|---|
| Lost/Damaged Passport | Police report, affidavit, old passport if available | Contact nearest Consulate for emergency certificate if abroad |
| Name Change | Legal Gazette/affidavit | Align all documents and travel profiles |
| Address Recently Changed | Two strong proofs | Update KYC before applying |
| Adopted Child | Adoption deed + DOB + guardianship | Ensure names match across all papers |
Standard Canadian passport processing takes approximately 20 business days within Canada. Expedited processing options available at additional cost. Delivery times abroad vary by country.
| Type | Validity | Fee |
|---|---|---|
| Regular Adult | 10 Years | $160 |
| Regular Minor | 5 Years | $80 |
| Expedited Adult | 10 Years | $210 |
| Expedited Minor | 5 Years | $120 |
For urgent travel due to medical or official reasons, contact the nearest Passport Office or Canadian Consulate.
"Applied for my child's passport; process was smooth thanks to clear guidelines!" – Sarah L.
"Expedited passport service was quick, got my documents in 5 days." – Raj P.
These documents aren’t always mandatory but can prevent delays or requests for clarification.
ID_DriverLicense.pdf or ProofOfAddress_BankStatement.pdf.| Situation | Recommended Documents |
|---|---|
| Single Parent Applying for Minor | Consent letter + court order or guardianship document |
| Lost Identity Proof | Birth certificate + old passport + statutory declaration |
| Name Spelling Differences | Legal affidavit or gazette notification |
| Applicant Abroad | Proof of Canadian citizenship + local address proof + visa |
No—one strong, current proof is usually fine. Backup like bank statement recommended.
Generally not accepted. Prefer official utility bills, bank statements, or government ID.
Standardize first. Update the easier-to-correct document so all proofs match.
Get it corrected officially. Mismatched certificates can cause verification issues.
Consent of both parents generally required. Single parent: bring court/guardian documents.