Australian Diplomatic Passport (D Series) for 2025

The Australian Diplomatic Passport (D Series) is a specialized travel document issued to diplomats and senior government officials for official duties abroad. With its distinctive red cover, it is managed by the Department of Foreign Affairs and Trade (DFAT) and reserved for individuals in specific government roles. This guide provides detailed information on its purpose, eligibility, features, application process, and key considerations for 2025.

Overview of the Diplomatic Passport

Details

Purpose: For Australian diplomats, consular officials, and senior government officials traveling on official duties, such as representing Australia in international negotiations, diplomatic missions, or official state visits.
Eligibility: Restricted to specific government roles, including:
- Diplomats appointed to Australian embassies, high commissions, or consulates.
- Senior officials in the Department of Foreign Affairs and Trade (DFAT).
- High-ranking government officials (e.g., ministers, senators) traveling on official business.
- Dependents of eligible officials in certain cases (e.g., spouses or children accompanying diplomats).
Features:
- Distinctive red cover to signify diplomatic status.
- Issued by the Department of Foreign Affairs and Trade (DFAT), not the Australian Passport Office.
- Includes a biometric chip for enhanced security, compliant with international standards.
- 34 pages, with additional pages available for frequent travelers.
Validity: Typically 10 years for adults, but may be shorter depending on the official’s assignment duration (e.g., 3–5 years for diplomatic postings).
Cost (2025): No direct fee for eligible officials, as costs are typically covered by DFAT or the employing government department. Dependents may incur fees, subject to DFAT policies.

Pro Tip: Diplomatic Passports are not for personal travel. Officials must use a standard passport for non-official trips to avoid misuse of diplomatic privileges.

Application Process for a Diplomatic Passport

Unlike standard passports, Diplomatic Passports are issued through a specialized process managed by DFAT. Below is the step-by-step guide for 2025:

Step 1: Confirm Eligibility

Contact your employing government department (e.g., DFAT, Prime Minister and Cabinet) to verify eligibility.
Provide documentation of your official role or diplomatic posting (e.g., appointment letter, mission orders).

Step 2: Gather Required Documents

Proof of Identity: Government-issued ID (e.g., driver’s license, standard passport).
Proof of Citizenship: Australian birth certificate, citizenship certificate, or foreign passport with Australian visa.
Passport Photos: Two identical, recent color photos (35–40mm wide, 45–50mm high), taken within 6 months, with a plain background. Must meet strict guidelines (no glasses, neutral expression).
Official Authorization: Letter from DFAT or your department confirming your role and need for a Diplomatic Passport.
Dependents (if applicable): Birth certificates or marriage certificates for eligible family members.

Step 3: Submit Application

Applications are processed through DFAT, not Australia Post or the Australian Passport Office.
In Australia: Submit documents to DFAT’s Passport and Authentication Services in Canberra.
Overseas: Submit through the nearest Australian embassy or consulate, coordinated with DFAT.
No online application portal is available for Diplomatic Passports due to their specialized nature.

Step 4: Processing and Collection

Processing Time: Typically 2–4 weeks, depending on DFAT’s workload and the applicant’s location. Expedited processing may be available for urgent official travel.
Collection: Passports are delivered to the applicant’s department or embassy, not mailed to individuals.

Pro Tip: Coordinate with your department early to ensure timely issuance, especially for short-notice diplomatic assignments.

Key Considerations

Diplomatic Privileges: Holders may receive diplomatic immunity or expedited immigration processing in certain countries, subject to international agreements (e.g., Vienna Convention on Diplomatic Relations).
Usage Restrictions: Diplomatic Passports are strictly for official duties. Misuse (e.g., for personal travel) can result in revocation or penalties.
Lost or Stolen Passports: Report immediately to DFAT and the nearest Australian embassy. A replacement may require re-verification of eligibility.
Return Upon Completion: Diplomatic Passports must be returned to DFAT when the official’s role or posting ends.
Travel Advisories: Check DFAT’s Smartraveller website for destination-specific requirements and safety advice before official travel.

Pro Tip: Always carry a standard passport alongside your Diplomatic Passport for personal travel or emergencies, as some countries may not recognize diplomatic passports for non-official purposes.

Contact DFAT for Your Diplomatic Passport

Unlock international representation with an Australian Diplomatic Passport in 2025. Contact the Department of Foreign Affairs and Trade to begin your application process.